Financial Statements 2012–2013 (Unaudited)

For the year ended March 31, 2013

Table of Contents

• Statement of Management Responsibility
• Statement of Financial Position (Unaudited)
• Statement of Operations and Departmental Net Financial Position (Unaudited)
• Statement of Change in Departmental Net Debt (Unaudited)
• Statement of Cash Flows (Unaudited)
• Notes to the Financial Statements (Unaudited)
  • 1. Authority and objectives
  • 2. Summary of significant accounting policies
  • 3. Parliamentary authorities
  • 4. Accounts payable and accrued liabilities
  • 5. Employee future benefits
  • 6. Accounts receivable and advances
  • 7. Tangible capital assets
  • 8. Contractual obligations
  • 9. Related party transactions
  • 10. Transfers from/to other government departments
  • 11. Segmented information
• Annex to the Statement of Management Responsibility
  • 1. Introduction
  • 2. Self-Assessment results for fiscal year 2012-2013
  • 3. Assessment plan

Statement of Management Responsibility

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2013, and all information contained in these statements rests with the management of the Canada School of Public Service (the School). These financial statements have been prepared by management using the Government's accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgement, and gives due consideration to materiality. To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the School's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the School's Departmental Performance Report, is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act, the Canada School of Public Service Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the School and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.

The School will be subject to periodic Core Control Audits performed by the Office of the Comptroller General and will use the results of such audits to adhere to the Treasury Board Policy on Internal Control.

In the interim, the School has undertaken a risk-based assessment of the system of ICFR for the year ended March 31, 2013, in accordance with the Treasury Board Policy on Internal Control, and the results and action plan are summarized in the annex.

The financial statements of the School have not been audited.

Statement of Financial Position (Unaudited)

Contractual obligations (note 8)

The accompanying notes form an integral part of the financial statements.

Statement of Operations and Departmental Net Financial Position (Unaudited)

Segmented information (note 11)

The accompanying notes form an integral part of the financial statements.

Statement of Change in Departmental Net Debt (Unaudited)

The accompanying notes form an integral part of the financial statements.

Statement of Cash Flows (Unaudited)

The accompanying notes form an integral part of the financial statements.

Notes to the Financial Statements (Unaudited)

For the year ended March 31

1. Authority and objectives

On April 1, 2004, amendments to the Canadian Centre for Management Development Act were proclaimed and the organization was renamed the Canada School of Public Service (the School). The amended legislation, now entitled the Canada School of Public Service Act, continues and expands the mandate of the former organization as a departmental corporation. The School reports to the President of the Treasury Board.

The School has a single strategic outcome: "Public servants have the common knowledge and the leadership and management competencies they require to fulfil their responsibilities in serving Canadians." Four programs support this strategic outcome:

• Foundational Learning
• Organizational Leadership Development
• Public Sector Management Innovation
• Internal Services

The School was created to ensure that all employees of the Public Service of Canada have the required competencies and common knowledge to serve Canadians in the most efficient and effective way possible. To achieve this goal, the School continues to offer a strong, consistent curriculum that focuses on the key skills and knowledge required by a dynamic public service that must constantly adapt to the needs of its stakeholders and Canadians. The School's training and learning activities ensure that public service employees have the common skills and knowledge expected of them to perform their functions in a competent and professional manner.

2. Summary of significant accounting policies

These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

1. (a)  Parliamentary authorities
   The School is partially financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the School does not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and Departmental Net Financial Position and in the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the Statement of Operations and Departmental Net Financial Position are the amounts reported in the future-oriented financial statements included in the 2012‑2013 Report on Plans and Priorities.
2. (b)  Net cash provided by Government
   The School operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the School is deposited to the CRF, and all cash disbursements made by the School are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements, including transactions between departments of the Government.
3. (c)  Due from or to the CRF
   Amounts due from or to the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the School is entitled to draw from the CRF without further authorities to discharge its liabilities.
4. (d)  Revenues
   Revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.
5. (e)  Expenses
   Expenses are recorded on the accrual basis:
   • Transfer payments are recorded as expenses when authorization for the payment exists and the recipient has met the eligibility criteria or the entitlements established for the transfer program. In situations where payments do not form part of an existing program, transfer payments are recorded as expenses when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the financial statements. Transfer payments that become repayable as a result of conditions specified in the contribution agreement that have come into being are recorded as a reduction to transfer payment expense and as a receivable.
   • Vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment.
   • Services provided without charge by other government departments for accommodation and employer contributions to the health and dental insurance plans are recorded as operating expenses at their estimated cost.
6. (f)  Employee future benefits
   
   • Pension benefits: Eligible employees participate in the Public Service Pension Plan, a multiemployer pension plan administered by the Government. The School's contributions to the Plan are charged to expenses in the year incurred and represent the total departmental obligation to the Plan. The School's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
   • Severance benefits: Employees entitled to severance benefits under labour contracts or conditions of employment earn these benefits as services necessary to earn them are rendered. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.
7. (g)  Accounts receivable and advances
   Accounts receivable and advances are stated at the lower of cost or net recoverable value. A valuation allowance is recorded for receivables where recovery is considered uncertain.
8. (h)  Tangible capital assets
   All tangible capital assets and leasehold improvements having an initial cost of $5,000 or more are recorded at their acquisition cost. The School does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian Reserves and museum collections.
   
   Amortization of tangible capital assets is calculated on a straight-line basis over the estimated useful life of the assets as follows:
   

   Amortization of tangible capital assets calculated on a straight-line basis over the estimated useful life of the assets. Read down the first column for the asset class, then to the right for the amortization period.

   Asset class	Amortization period
   Machinery and Equipment	5-10 years
   Other Equipment (including furniture)	5-12 years
   Informatics Hardware	3-5 years
   Software (including developed software)	3-5 years
   Motor Vehicles	4 years
   Leasehold Improvements	2-10 years

   Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.
9. (i)  Measurement uncertainty
   The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the allowance for doubtful accounts, the liability for employee future benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically, and as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary authorities

The School receives most of its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, the School has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

1. (a)  Reconciliation of net cost of operations to current year authorities used

   Reconciliation of net cost of operations to current year authorities used. Read down the first column for the net cost of operations before government funding, transfers and adjustments. Read across to the right for the amounts, in thousands of dollars, for 2013 and 2012. Current year authorities used is presented at the bottom of the table.

   (in thousands of dollars)	2013	2012
   Net cost of operations before government funding and transfers	64,067	63,594
   Adjustments for items affecting net cost of operations but not affecting authorities
   Revenues	46,792	72,405
   Services provided without charge by other government departments	(14,395)	(16,637)
   Provision for severance benefits	379	6,473
   Amortization of tangible capital assets	(1,453)	(1,583)
   Loss on disposal of tangible capital assets	(51)	-
   Prior year adjustments	1,031	1,692
   Provision for vacation pay and compensatory leave	146	207
   Other	(62)	(45)
   Total adjustments for items affecting net cost of operations but not affecting authorities	32,387	62,512
   Adjustments for items not affecting net cost of operations but affecting authorities
   Acquisition of tangible capital assets (note 7)	584	79
   Decrease in prepaid expenses	227	(243)
   Total adjustments for items not affecting net cost of operations but affecting authorities	811	(164)
   Current year authorities used	97,265	125,942

2. (b)  Authorities provided and used

   Authorities provided and used. Read down the first column for the authorities provided and statutory authorities. Read across to the right for the amounts, in thousands of dollars, for 2013 and 2012. Current year authorities used is presented at the bottom of the table.

   (in thousands of dollars)	2013	2012
   Authorities provided
   Vote 40 – Program expenditures	51,793	56,800
   Less Lapsed authorities	(6,341)	(6,426)
   Total authorities used	45,452	50,374
   Statutory authorities
   Spending of revenues pursuant to subsection 18(2) of the Canada School of Public Service Act	42,003	63,252
   Contributions to employee benefits plan	9,809	11,789
   Refund of previous year revenues	-	526
   Spending of proceeds from the disposal of surplus Crown assets	1	1
   Total statutory authorities used	51,813	75,568
   Current year authorities used	97,265	125,942

4. Accounts payable and accrued liabilities

The following table presents details of the School's accounts payable and accrued liabilities:

5. Employee future benefits

1. (a)  Pension benefits
   The School's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with the Canada/Québec Pension Plans benefits and they are indexed to inflation.
   
   Both the employees and the School contribute to the cost of the Plan. The 2012-2013 expense amounts to $7,003 thousand ($8,476 thousand in 2011-2012), which represents 1.7 times (1.8 times in 2011-2012) the contributions by employees.
   
   The School's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
2. (b)  Severance benefits
   The School provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities.
   
   As part of collective agreement negotiations with certain employee groups, and changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees commencing in fiscal year 2011-2012. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or to collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation. Information about the severance benefits, measured as at March 31, is as follows:

   Severance benefits. Read down the first column for the benefits, divided by category. Read across to the right for the amounts, in thousands of dollars, for 2013 and 2012.

   (in thousands of dollars)	2013	2012
   Accrued benefit obligation – beginning of year	6,361	12,911
   Transferred to other government departments, effective November 15, 2011 (note 10)	-	(77)
   Subtotal	6,361	12,834
   Expense for the year	5,167	1,470
   Benefits paid during the year	(5,546)	(7,943)
   Accrued benefit obligation – end of year	5,982	6,361

6. Accounts receivable and advances

The following table presents details of the School's accounts receivable and advances balances:

7. Tangible capital assets

The School received (transferred in) a vehicle with a net book value of $16,000 from the Canada Revenue Agency. This transfer is included in the adjustment columns.

8. Contractual obligations

The nature of the School's activities can result in some large multi-year contracts and obligations whereby the School will be obligated to make future payments when the services/goods are received. Significant contractual obligations that can be reasonably estimated are summarized as follows:

9. Related party transactions

The School is related as a result of common ownership to all government departments, agencies, and Crown corporations. The School enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, the School received common services which were obtained without charge from other government departments as disclosed below.

1. (a)  Common services provided without charge by other government departments
   
   During the year, the School received services without charge from certain common service organizations related to accommodation and the employer's contribution to the health and dental insurance plans. These services provided without charge have been recorded in the School's Statement of Operations and Departmental Net Financial Position as follows:

   Related party transactions. Common services provided without charge by other government departments. Read down the first column for the services, divided by category. Read across to the right for the amounts, in thousands of dollars, for 2013 and 2012.

   (in thousands of dollars)	2013	2012
   Accommodation	9,073	9,905
   Employer's contribution to the health and dental insurance plans	5,322	6,732
   Total common services provided without charge from other government departments	14,395	16,637

   
   The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as payroll and cheque issuance services provided by Public Works and Government Services Canada are not included in the School's Statement of Operations and Departmental Net Financial Position.
   
   
2. (b)  Other transactions with related parties
   
   

   Related party transactions. Other transactions with related parties. Read down the first column for the expenses and revenues. Read across to the right for the amounts, in thousands of dollars, for 2013 and 2012.

   (in thousands of dollars)	2013	2012
   Expenses — Other Government departments and agencies	20,199	24,684
   Revenues — Other Government departments and agencies	45,594	71,132

   
   Expenses and revenues disclosed in (b) exclude common services provided without charge, which are already disclosed in (a).

10. Transfers from/to other government departments

Effective November 15, 2011, the School transferred responsibility for a portion of Internal Services to Shared Services Canada in accordance with Order-in-Council 2011-1297, including the stewardship responsibility for the assets and liabilities related to the program. Accordingly, the School transferred the following liabilities related to a portion of Internal Services to Shared Services Canada on November 15, 2011:

The School managed expenditures on behalf of Shared Services Canada during the period from November 15, 2011 to March 31, 2012 of $2,772 thousand. These expenses are not recorded in these financial statements.

In addition, expenses of $3,029 thousand, for the portion of Internal Services, incurred by the School prior to November 15, 2011, as well as the 2010-2011 expenses of $5,133 thousand have been reclassified on the Statement of Operations and Departmental Net Financial Position to disclose the value of transferred operations for comparative purposes.

11. Segmented information

Presentation by segment is based on the School's Program Alignment Architecture. The presentation by segment is based on the same accounting policies as described in the Summary of significant policies in note 2. The following table presents the expenses incurred and revenues generated for the main programs, by major object of expenses and by major types of revenues. The segment results for the period are as follows:

Annex to the Statement of Management Responsibility

1. Introduction

In support of an effective system of internal control, the School annually assesses the performance of its financial controls to ensure that

• financial arrangements or contracts are entered into only when sufficient funding is available;
• payments for goods and services are made only when the goods or services are received or the conditions of contracts or other arrangements have been satisfied; and
• payments have been properly authorized.

The School will leverage the results of the periodic audit of core controls performed by the Office of the Comptroller General.

Below is a summary of the results of the self-assessment the School conducted during fiscal year 2012-2013.

2. Self-Assessment results for fiscal year 2012-2013

In 2012-2013 the School performed an assessment of key controls to confirm compliance with the Financial Administration Act:

• Section 32: Expenditure initiation and commitment control, spending authority
• Section 34: Account verification, certification authority
• Section 33: Payment authority

The overall results of the self-assessment demonstrated that key controls are in place and working as intended. The notable exceptions noted in the self-assessment were as follows:

• No formal monitoring procedures were in place to ensure that staff with delegated financial authority had completed their related mandatory training.
• Account verification procedures were not performed consistently on all transactions.

3. Assessment plan

The School has implemented measures to address the exceptions noted during the self-assessment, which are outlined above. Additionally, measures have also been implemented to strengthen the safeguarding of financial records.

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