Annual Report on the Administration of the Privacy Act 2014–2015
April 1, 2014 to March 31, 2015
Table of Contents
Introduction
The Privacy Act (Revised Statutes of Canada, Chapter A-1, 1985) was proclaimed on July 1, 1983.
The Privacy Act (the Act) extends to individuals the right of access to information about themselves held by the government, subject to specific and limited exceptions. The Act also protects the individual's privacy by preventing others from having access to personal information and gives individuals substantial control over its collection, use and disclosure.
This annual report describes how the Canada School of Public Service (the School) administered its responsibilities under the Act during the 2014–2015 fiscal year. This report is tabled in Parliament in accordance with section 72 of the Act.
The Canada School of Public Service is the common learning service provider for the Public Service of Canada. The School has a legislative mandate to provide a range of learning activities to build individual and organizational capacity and management excellence within the public service.
The School has one strategic outcome: Federal public service employees have the common knowledge, skills and competencies to fulfil their responsibilities in serving Canadians.
Established on April 1, 2004, under the Public Service Modernization Act and operating under the authority of the Canada School of Public Service Act (CSPS Act), the School's primary responsibility is to provide a range of learning opportunities and develop a learning culture within the public service.
The School, a departmental corporation, is mandated under the CSPS Act to
- encourage pride and excellence in the public service;
- foster a common sense of purpose, values and traditions in the public service;
- support deputy heads in meeting the learning needs of their organizations; and
- pursue excellence in public management and administration.
The School supports deputy head accountabilities with respect to leadership and professional development across the public service by identifying organizational needs and designing and delivering high-quality, practical programs that address the key development requirements of public service employees.
Organizational Structure and Access to Information and Privacy Responsibilities
The School's Access to Information and Privacy (ATIP) activities are primarily carried out by the ATIP and Parliamentary Affairs Office, which is part of the Strategic Directions, Program Development and Marketing Branch. This unit is led by the Senior Director of the Marketing, Communications and Public Affairs Directorate and is composed of a manager, who is now the School's ATIP Coordinator, two ATIP advisors and an administrative services assistant. The position of manager was created and staffed in 2014–2015 to increase the level of attention provided for these important democratic functions.
The ATIP Coordinator is responsible for daily activities related to the administration of the Act.
In addition to its activities related to parliamentary affairs, the responsibilities of the School's ATIP and Parliamentary Affairs Office include the following:
- processing requests for information submitted under the Access to Information Act and requests for personal information pursuant to the Privacy Act in accordance with legislation, regulations and Treasury Board of Canada Secretariat (TBS) policies and guidelines;
- responding to consultations received from other government institutions and organizations;
- providing advice and guidance to requesters on the application of ATIP legislation as well as awareness and training to School employees;
- cooperating with the Office of the Information Commissioner and with the Office of the Privacy Commissioner on the resolution of complaints;
- reviewing departmental documents prior to their proactive disclosure on the School's Web site;
- ensuring that the School's information holdings (classes of records and personal information banks) are published in Info Source;
- preparing the statistical reports and the annual reports on the administration of the Access to Information Act and on the administration of the Privacy Act; and
- participating in ATIP community activities, such as the TBS-led ATIP coordinators' and ATIP practitioners' meetings and working groups.
Delegation of Authority
For the purpose of the Act, the Deputy Minister/President of the School delegated full authority to the Senior Director of the Marketing, Communications and Public Affairs Directorate in July 2014. A copy of the signed delegation instrument for the Act in effect on March 31, 2015 is included in Annex A.
Interpretation of the Privacy Act Statistical Report 2014–2015
The following outlines the information contained in the Statistical Report on the Privacy Act for 2014–2015, which is attached as Annex B.
Requests Received Under the Act
Between April 1, 2014 and March 31, 2015, the School received nine requests for personal information under the Privacy Act. The School also had one outstanding request from the previous reporting period. Six requests were completed during the current year, and four were carried forward to the following year. The School did not receive any consultations from other government institutions or organizations in 2014–2015.
Disposition of Completed Requests
None of the requests resulted in full disclosure to the applicant; in four cases, some information was withheld. The requester decided to withdraw the request in two instances.
Completion Time and Extensions
Three requests were processed within the first 60 days, and the remaining three requests required between 61 and 180 days to process.
Section 15 of the Privacy Act provides for the extension of the statutory time limits for a maximum of 30 days if meeting the original time limit would unreasonably interfere with the operations of the government institution or if consultations are necessary to comply with the request that cannot reasonably be completed within the original time limit. In 2014–2015, the School claimed extensions on three requests. In these three cases, extensions were obtained due to a large volume of records to review that would have resulted in unreasonable interference with the School's operations.
During the reporting period, the School was unable to meet its deadline for four requests. Two of the deadlines were missed due to the workload of the ATIP and Parliamentary Affairs Office, and the other two fell into the category of "Other" due to unexpected software difficulties (now resolved) for one request and the unavailability of key officials for the remaining request.
Exemptions and Exclusions
This section of the Statistical Report identifies the number of requests in which specific exemptions or exclusions were invoked. If the same exemption or exclusion is claimed several times for the same request, it is reported only once.
The School invoked exemptions under section 26 on four requests. This provision protects personal information pertaining to individuals other than the requester.
The School did not invoke exclusions in 2014–2015.
Format of Information Released
The School provided records on electronic media in three cases and in paper format in response to one request.
Relevant Pages Disclosed
A total of 2,451 pages were reviewed by staff during the reporting period, with 1,557 of them resulting in disclosure (in full or in part) to requesters. The remaining 894 pages were withheld pursuant to the Act's exemptions.
Overview of Requests Received Under the Privacy Act since 2011–2012
Overview of Requests Received under the Privacy Act since 2011-2012. Select a fiscal year from the first column and then read across the row to the right for the number of requests received, the number of requests complete, the number of pages processed and the number of pages released.
| Fiscal Year |
Requests Received |
Requests Completed
note 1*
|
Number of Pages Processed |
Number of Pages Released |
| 2014–2015 |
9 |
6 |
2,451 |
1,557 |
| 2013–2014 |
15 |
19 |
12,253 |
7,763 |
| 2012–2013 |
15 |
13 |
33,537 |
33,149 |
| 2011–2012 |
9 |
6 |
1,431 |
1,362 |
|
Costs
Salary costs related to the administration of the Privacy Act incurred by the ATIP and Parliamentary Affairs Office are estimated at $61,475. Overhead and maintenance costs are estimated at $5,008 for a total of $66,483.
Disclosures Under Paragraphs 8(2)(e) and 8(2)(m) of the Privacy Act
Paragraph 8(2)(e) of the Act allows for the disclosure of personal information to an investigative body subject to specific criteria prescribed by the Privacy Regulations. The School did not disclose any personal information pursuant to paragraph 8(2)(e) during 2014–2015.
Paragraph 8(2)(m) of the Act allows for the disclosure of personal information when the public interest clearly outweighs any invasion of privacy or when the disclosure would benefit the individual. The School did not disclose any personal information pursuant to paragraph 8(2)(m) during 2014–2015.
Training and Awareness
The ATIP and Parliamentary Affairs Office continually works to inform and guide employees and requesters regarding the requirements of the Privacy Act by means of ongoing dialogue and informal discussions. During the reporting period, the employees of the ATIP and Parliamentary Affairs Office responded to inquiries from employees and management, providing advice and guidance on various subjects pertaining to the Act.
In winter 2015, two training sessions on the Access to Information Act and the Privacy Act were offered to the School's executives. A total of 35 executives participated in the sessions.
A dedicated section on the School's intranet site provides School employees and ATIP liaison officers with key information on ATIP and reiterates employee accountability for ensuring that personal information is handled in accordance with the Act.
New Procedures, Guidelines and Directives
The School did not implement new or revised privacy policies, guidelines or procedures in 2014–2015.
Complaints
The Office of the Privacy Commissioner (OPC) notified the School of two new complaints in 2014–2015. Both complaints alleged that the School did not disclose all relevant information in response to requests for personal information. The investigations were still ongoing as of March 31, 2015.
The School was not notified of the findings of any complaints by the OPC in 2014–2015.
Monitoring Time of Process
Since the School is a small institution with a relatively small number of requests in comparison to other institutions, the Vice-President of the Strategic Directions, Program Development and Marketing Branch is kept informed of the time taken to process personal information requests through ongoing verbal briefings.
Material Privacy Breaches
No material privacy breaches occurred during the reporting year.
Privacy Impact Assessments
The School did not complete any Privacy Impact Assessments in 2014–2015.
Annex A – Delegation Order
Privacy Act
I, the undersigned Deputy Minister/President of the Canada School of Public Service pursuant to section 73 of the Privacy Act, hereby authorize the Senior Director, Marketing, Communications and Public Affairs, to exercise signing authorities or perform any authorities or perform any of the Deputy Minister/President's powers, duties or functions specified in the attached schedule B.
Original signed by:
Linda Lizotte-MacPherson
Deputy Minister/President of the Canada School of Public Service
Date: July 24, 2014
Schedule B
Delegation Instrument
The President of the Canada School of Public Service has all the following authorities and hereby designates the persons holding the positions listed below, to exercise the powers and perform the duties and functions of the President as the head of the institution under the sections of the Act set out below and to sign correspondence concerning a request.
Delegation Instrument. Read down the first column for a description of the authorities that can be delegated by the President. Read across the row to the right for the section of the Act that sets out the authority and the title of the position to which it is delegated.
| Description |
Section |
Position Title
Senior Director, Marketing, Communications and Public Affairs |
| Generally disclose personal information on the basis of the requirements of subsection 8(2) |
8(2) |
X |
| Disclose personal information on the written request of investigative body |
8(2)(e) |
X |
| Disclose personal information for research or statistical purposes |
8(2)(j) |
X |
| Disclose personal information in the public interest or in the interest of the individual |
8(2)(m) |
X |
| Retain copy of 8(2)(e) requests and disclosed records |
8(4) |
X |
| Notify the Privacy Commissioner in writing of disclosures under paragraphs 8(2)(m) |
8(5) |
X |
| Retain records of use |
9(1) |
X |
| Notify Privacy Commissioner of consistent use of personal information and update index accordingly |
9(4) |
X |
| Include personal information in personal information banks |
10 |
X |
| Respond to request for access within 30 days; give access or give notice |
14 |
X |
| Extend time limit for responding to request for access |
15 |
X |
| Issue notice where access is denied |
16 |
X |
| Decide whether to translate requested information |
17(2)(b) |
X |
| Decide whether to give access in alternative format |
17(3)(b) |
X |
| May refuse to disclose information contained in exempt bank |
18(2) |
X |
| Shall refuse to disclose information obtained in confidence from another government |
19(1) |
X |
| May disclose any information if referred to in 19(1) if the other government consents to the disclosure or makes the information public |
19(2) |
X |
| May refuse to disclose information if injurious to the conduct of federal-provincial affairs |
20 |
X |
| May refuse to disclose information if injurious to international affairs and defence or preventing or supressing subversive or hostile activities |
21 |
X |
| May refuse to disclose information prepared by an investigative body, information injurious to the enforcement of a law, or information injurious to the security of penal institutions |
22 |
X |
| May refuse to disclose information prepared by an investigative body for security clearances |
23 |
X |
| May refuse to disclose information collected by the Canadian Penitentiary Service, the National Parole Service, or the National Parole Board while the individual was under sentence if conditions in section are met |
24 |
X |
| May refuse to disclose information which could reasonably threaten the safety of individuals |
25 |
X |
| May refuse to disclose information about an individual other than the requester and shall refuse to disclose such information where the disclosure is prohibited under section 8 of the Act |
26 |
X |
| May refuse to disclose information subject to solicitor-client privilege |
27 |
X |
| May refuse to disclose information relating to the individual's physical or mental health where disclosure is contrary to the best interests of the individual |
28 |
X |
| Receive notice of investigation by the Privacy Commissioner |
31 |
X |
| Right to make representations to the Privacy Commissioner in the course of investigation |
33(2) |
X |
| Receive Privacy Commissioner's report of findings and recommendation and give notice of action taken |
35(1) |
X |
| Give complainant access to information after 35(1)(b) notice |
35(4) |
X |
| Receive Privacy Commissioner's report of findings and recommendations concerning the review of exempt information banks and if appropriate give notice to the Commissioner |
36(3) |
X |
| Receive report of Privacy Commissioner's findings after compliance investigation |
37(3) |
X |
| Request that Section 51 hearing be held in the NCR |
51(2)(b) |
X |
| Request and be given right to make representations ex parte in section 51 hearings |
51(3) |
X |
| Deny information that is excluded in the Act |
69 |
X |
| Prepare annual report to Parliament |
72(1) |
X |
| Responsibilities conferred on the head of the institution by the regulations made under section 77 which are not included in the above |
77 |
X |
Original signed by:
Linda Lizotte-MacPherson
Deputy Minister/President of the Canada School of Public Service
July 24, 2014
Annex B – Statistical Report on the Privacy Act
Name of institution: Canada School of Public Service
Reporting period: 2014-04-01 to 2015-03-31
Part 1: Requests Under the Privacy Act
Requests under the Privacy Act. Read down the first column for the type of request. Read across the row to the right to see the number of requests received. The total number of requests received is shown in row four.
| |
Number of Requests |
| Received during reporting period |
9 |
| Outstanding from previous reporting period |
1 |
| Total |
10 |
| Closed during reporting period |
6 |
| Carried over to next reporting period |
4 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition and completion time. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of dispositions per completion time: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days, and more than 365 days. Totals are provided in the last column and last row of the table.
| Disposition of Requests |
Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than
365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
1 |
2 |
1 |
0 |
0 |
4 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
1 |
1 |
0 |
0 |
0 |
0 |
0 |
2 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
1 |
1 |
2 |
1 |
0 |
0 |
6 |
2.2 Exemptions
Exemptions. Columns one, three, and five indicate the section of the Act that can be used to invoke an exemption. Read across one row to the right (columns two, four, and six) for the number of exemptions invoked.
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 18(2) |
0 |
22(1)(a)(i) |
0 |
23(a) |
0 |
| 19(1)(a) |
0 |
22(1)(a)(ii) |
0 |
23(b) |
0 |
| 19(1)(b) |
0 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
| 19(1)(c) |
0 |
22(1)(b) |
0 |
24(b) |
0 |
| 19(1)(d) |
0 |
22(1)(c) |
0 |
25 |
0 |
| 19(1)(e) |
0 |
22(2) |
0 |
26 |
4 |
| 19(1)(f) |
0 |
22.1 |
0 |
27 |
0 |
| 20 |
0 |
22.2 |
0 |
28 |
0 |
| 21 |
0 |
22.3 |
0 |
|
2.3 Exclusions
Exclusions. Columns one, three, and five indicate the section of the Act that can be used to invoke an exclusion. Read across one row to the right (columns two, four, and six) for the number of exclusions invoked.
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 69(1)(a) |
0 |
70(1) |
0 |
70(1)(d) |
0 |
| 69(1)(b) |
0 |
70(1)(a) |
0 |
70(1)(e) |
0 |
| 69.1 |
0 |
70(1)(b) |
0 |
70(1)(f) |
0 |
| |
70.(1)(c) |
0 |
70.1 |
0 |
2.4 Format of information released
Format of information released. Read down the first column to the type of disposition: all disclosed or disclosed in part. Read across the row to the right for the number of dispositions released on paper, electronically or in another format. Totals are provided in the last row.
| Disposition |
Paper |
Electronic |
Other formats |
| All disclosed |
0 |
0 |
0 |
| Disclosed in part |
1 |
3 |
0 |
| Total |
1 |
3 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Relevant pages processed and disclosed. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of pages processed, number of pages disclosed and number of requests.
| Disposition of Requests |
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
| All disclosed |
0 |
0 |
0 |
| Disclosed in part |
2,451 |
1,557 |
4 |
| All exempted |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
2 |
| Neither confirmed nor denied |
0 |
0 |
0 |
| Total |
2,451 |
1,557 |
6 |
2.5.2 Relevant pages processed and disclosed by size of requests
Relevant pages processed and disclosed by size of requests. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of requests and the number of pages disclosed for the following five categories: less than 100 pages processed, 101-500 pages processed, 501-1000 pages processed, 1001-5000 pages processed and more than 5000 pages processed. There are two columns for each category: the first column presents the number of requests and the second column presents the number of pages disclosed. Totals are provided in the last row of the table.
| Disposition |
Less Than 100
Pages Processed |
101-500
Pages Processed |
501-1,000
Pages Processed |
1,001-5,000
Pages Processed |
More Than 5,000
Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
2 |
50 |
0 |
0 |
0 |
0 |
2 |
1,507 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
4 |
50 |
0 |
0 |
0 |
0 |
2 |
1,507 |
0 |
0 |
2.5.3 Other complexities
Other complexities. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of dispositions in these categories: consultation required, legal advice sought, interwoven information and other. Totals are provided in the last column and last row of the table.
| Disposition |
Consultation
Required |
Legal Advice Sought |
Interwoven
Information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
1 |
0 |
3 |
0 |
4 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
0 |
3 |
0 |
4 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Reasons for not meeting statutory deadline. The first column shows the total number of requests closed past the statutory deadline. Read across the row to the right to see the number of requests closed past the statutory deadline for each of the four principal reasons: workload, external consultation, internal consultation and other.
Number of Requests
Closed Past the
Statutory Deadline |
Principal Reason |
| Workload |
External
Consultation |
Internal
Consultation |
Other |
| 4 |
2 |
0 |
0 |
2 |
2.6.2 Number of days past deadline
Number of days past deadline. Read down the first column to the number of days past deadline that interests you. Read across the row to the right for the number of requests past deadline where no extension was taken and the number of requests past deadline where an extension was taken. Totals are also provided in the last column and last row of the table.
Number of Days
Past Deadline |
Number of Requests
Past Deadline Where
No Extension
Was Taken |
Number of Requests
Past Deadline Where
An Extension Was Taken
|
Total |
| 1 to 15 Days |
0 |
0 |
0 |
| 16 to 30 Days |
0 |
1 |
1 |
| 31 to 60 Days |
1 |
1 |
2 |
| 61 to 120 Days |
0 |
1 |
1 |
| 121 to 180 Days |
0 |
0 |
0 |
| 181 to 365 Days |
0 |
0 |
0 |
| More Than 365 Days |
0 |
0 |
0 |
| Total |
1 |
3 |
4 |
2.7 Requests for translation
Requests for translation. Read down the first column for the type of translation requested. Read across the row to the right for the number of translation requests accepted and refused. Totals are provided in the last row and column.
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Part 3: Disclosures Under Subsections 8(2) and 8(5)
Disclosures under subsections 8(2) and 8(5). Read across the first row to the right for the subsection: Paragraph 8(2)(e), 8(2)(m), or 8(5). Read down the column to see the number of disclosures. A total is provided in the last column.
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
| 0 |
0 |
0 |
0 |
Part 4: Requests for Correction of Personal Information and Notations
Requests for correction of personal information and notations. Read down the first column for the type of correction request: notations attached or requests for correction accepted. Read across the row to the right for the number of requests received.
| Disposition for Correction Requests Received |
Number |
| Notations attached |
0 |
| Requests for correction accepted |
0 |
| Total |
0 |
Part 5: Extensions
5.1 Reasons for extensions and disposition of requests
Reasons for extensions and disposition of requests. Read down the first column to the type of disposition where an extension was taken that interests you. Read across the row to the right for the number of extensions for each of the following three reasons: 15(a)(i) - Interference with operations, 15(a)(ii) - Consultation and 15(b) - Translation or conversion. 15(a)(ii) - Consultation is split into two columns: the first column presents section 70 and the second column is other. Totals are provided in the last row of the table.
Disposition of Requests
Where an Extension
Was Taken
|
15(a)(i)
Interference With
Operations |
15(a)(ii)
Consultation |
15(b)
Traslation
or Conversion |
| Section 70 |
Other |
| All disclosed |
0 |
0 |
0 |
0 |
| Disclosed in part |
3 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
| Total |
3 |
0 |
0 |
0 |
5.2 Length of extensions
Length of extensions. Read down the first column to the length of extension that interests you. Read across the row to the right for the number of extensions for each of the following reasons: 15(a)(i) - Interference with operations, 15(a)(ii) - Consultation and 15(b) - Translation or conversion. 15(a)(ii) - Consultation is split into two columns: the first column presents section 70 and the second column is other. Totals are provided in the last row of the table.
| Length of Extensions |
15(a)(i)
Interference With Operation |
15(a)(ii)
Consultation |
15(b)
Translation Purposes |
| Section 70 |
Other |
| 1 to 15 Days |
0 |
0 |
0 |
0 |
| 16 to 30 Days |
3 |
0 |
0 |
0 |
| Total |
3 |
0 |
0 |
0 |
Part 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations received from other government institutions and organizations. Read down the first column to the consultation status that interests you. Read across the row to the right for the number of consultations with other government institutions and the number of pages to review in columns two and three, and the number of consultations with other organizations and the number of pages to review in columns four and five. Totals are provided in the third row of the table.
| Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
| Received during the reporting period |
0 |
0 |
0 |
0 |
| Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
| Closed during the reporting period |
0 |
0 |
0 |
0 |
| Pending at the end of the reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendations and completion time for consultations received from other organizations. Read down the first column to the recommendation that interests you. Read across the row to the right for the number of days required to complete the consultation requests: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days and more than 365 days. Totals are provided in the last column and last row of the table.
| Recommendation |
Number of Days Required to Complete Consultation Requests |
|---|
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendations and completion time for consultations received from other government institutions. Read down the first column to the recommendation that interests you. Read across the row to the right for the number of days required to complete the consultation requests: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days and more than 365 days. Totals are provided in the last column and last row of the table.
| Recommendation |
Number of days required to complete consultation requests |
|---|
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
Completion time of consultations on Cabinet Confidences under the PA – requests with Legal Services. Read down the first column to the number of days that interests you. Read across the row to the right for the number of requests and the number of pages disclosed for the following five categories: fewer than 100 pages processed, 101-500 pages processed, 501-1,000 pages processed, 1,001-5000 pages processed and more than 5000 pages processed. There are two columns for each category: the first column presents the number of requests and the second column presents the number of pages disclosed. Totals are provided in the last row of the table.
| Number of Days |
Fewer Than 100 Pages Processed |
101‒500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
Number of
Requests |
Pages Disclosed |
Number of
Requests |
Pages Disclosed |
Number of
Requests |
Pages Disclosed |
Number of
Requests |
Pages Disclosed |
Number of
Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More Than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
Completion time of consultations on Cabinet Confidences under the PA – requests with Privy Council Office. Read down the first column to the number of days that interests you. Read across the row to the right for the number of requests and the number of pages disclosed for the following five categories: fewer than 100 pages processed, 101-500 pages processed, 501-1,000 pages processed, 1,001-5000 pages processed and more than 5000 pages processed. There are two columns for each category: the first column presents the number of requests and the second column presents the number of pages disclosed. Totals are provided in the last row of the table.
| Number of Days |
Fewer Than 100
Pages Processed |
101-500
Pages Processed |
501-1000
Pages Processed |
1001-5000
Pages Processed |
More than 5000
Pages Processed |
Number of
Requests |
Pages
Disclosed |
Number of
Requests |
Pages
Disclosed |
Number of
Requests |
Pages
Disclosed |
Number of
Requests |
Pages
Disclosed |
Number of
Requests |
Pages
Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 8: Complaints and Investigations Notices Received
Complaints and investigations notices received. Read across the first row to the right for the section of the Act. Read down each column for the number of complaints and investigation notices received. A total is provided in the last column.
| Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
| 2 |
0 |
0 |
0 |
2 |
Part 9: Privacy Impact Assessments (PIAs)
Privacy impact assessments (PIAs). Read across to the right for the total number of privacy impact statements completed.
| Number of PIA(s) completed |
0 |
Part 10: Resources Related to the Privacy Act
10.1 Costs
Costs. Read down the first column for the type of expenditure. Read across the row to the right for the amount of money spent. A total is provided in the last row.
| Expenditures |
Amount |
| Salaries |
$61,475 |
| Overtime |
$0 |
| Goods and Services |
$5,008 |
| • Professional services contracts |
$0 |
|
| • Other |
$5,008 |
| Total |
$66,483 |
10.2 Human Resources
Human resources. Read down the first column for the type of human resources. Read across the row to the right for the number of person years dedicated to privacy activities. A total is provided in the last row.
| Resources |
Person Years
Dedicated to
Privacy Activities |
| Full-time employees |
1.08 |
| Part-time and casual employees |
0.00 |
| Regional staff |
0.00 |
| Consultants and agency personnel |
0.00 |
| Students |
0.00 |
| Total |
1.08 |
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