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Annual Report on the Administration of the Access to Information Act 2014–2015
April 1, 2014 to March 31, 2015
Table of Contents
Introduction
The Access to Information Act (Revised Statutes of Canada, Chapter A-1, 1985) was proclaimed on July 1, 1983, giving Canadian citizens and permanent residents the right to access information contained in government records, subject to certain specific and limited exceptions.
The Access to Information Act (the Act) gives Canadian citizens, as well as people and corporations present in Canada, the right to access federal government records that are not of a personal nature. The Act complements, but does not replace, other procedures for obtaining government information. It is not intended to limit, in any way, the access to government information that is normally available to the public upon request.
This annual report describes how the Canada School of Public Service (the School) administered its responsibilities under the Act during the 2014–2015 fiscal year. This report is tabled in Parliament in accordance with section 72 of the Act.
The Canada School of Public Service is the common learning service provider for the Public Service of Canada. The School has a legislative mandate to provide a range of learning activities to build individual and organizational capacity and management excellence within the public service.
The School has one strategic outcome: Federal public service employees have the common knowledge, skills and competencies to fulfil their responsibilities in serving Canadians.
Established on April 1, 2004, under the Public Service Modernization Act and operating under the authority of the Canada School of Public Service Act (CSPS Act), the School's primary responsibility is to provide a range of learning opportunities and develop a learning culture within the public service.
The School, a departmental corporation, is mandated under the CSPS Act to
- encourage pride and excellence in the public service;
- foster a common sense of purpose, values and traditions in the public service;
- support deputy heads in meeting the learning needs of their organizations; and
- pursue excellence in public management and administration.
The School supports deputy head accountabilities with respect to leadership and professional development across the public service by identifying organizational needs and designing and delivering high-quality, practical programs that address the key development requirements of public service employees.
Organizational Structure and Access to Information and Privacy Responsibilities
The School's Access to Information and Privacy (ATIP) activities are primarily carried out by the ATIP and Parliamentary Affairs Office, which is part of the Strategic Directions, Program Development and Marketing Branch. This unit is led by the Senior Director of the Marketing, Communications and Public Affairs Directorate and is composed of a manager, who is now the School's ATIP Coordinator, two ATIP advisors and an administrative services assistant. The position of manager was created and staffed in 2014–2015 to increase the level of attention provided for these important democratic functions.
The ATIP Coordinator is responsible for daily activities related to the administration of the Act.
In addition to its activities related to parliamentary affairs, the responsibilities of the School's
ATIP and Parliamentary Affairs Office include the following:
- processing requests for information submitted under the Access to Information Act and requests for personal information pursuant to the Privacy Act in accordance with legislation, regulations and Treasury Board of Canada Secretariat (TBS) policies and guidelines;
- responding to consultations received from other government institutions and organizations;
- providing advice and guidance to requesters on the application of ATIP legislation as well as promoting awareness and training to School employees;
- cooperating with the Office of the Information Commissioner and with the Office of the Privacy Commissioner on the resolution of complaints;
- reviewing departmental documents prior to their proactive disclosure on the School's Web site;
- ensuring that the School's information holdings (classes of records and personal information banks) are published in Info Source;
- preparing the statistical reports and the annual reports on the administration of the Access to Information Act and on the administration of the Privacy Act; and
- participating in ATIP community activities, such as the TBS-led ATIP coordinators' and ATIP practitioners' meetings and working groups.
Delegation of Authority
For the purpose of the Act, the Deputy Minister/President of the School delegated full authority to the Senior Director of the Marketing, Communications and Public Affairs Directorate in July 2014. A copy of the signed delegation instrument for the Act in effect on March 31, 2015 is included in Annex A.
Interpretation of the Access to Information Act Statistical Report 2014–2015
The following outlines the information contained in the Statistical Report on the Access to Information Act for 2014–2015, which is attached as Annex B.
Requests Received Under the Act, Consultations, and Informal Requests
Between April 1, 2014 and March 31, 2015, the School received 30 new requests for information under the Act. The School also had three outstanding requests from the previous reporting period. Twenty-eight requests were completed and five requests were carried over to the next reporting year.
In addition, the School received 20 consultation requests under the Act from other government institutions involving records of potential interest to the School. These consultation requests were completed with a total of 594 pages reviewed. Recommendations were provided within the time set by the consulting government institutions.
The School also received and responded to three informal requests for records that were previously released under the Access to Information Act. In all three cases, the School responded within fifteen days.
Disposition of Completed Requests
Nine requests (32 percent) resulted in full disclosure to the applicant, while in 15 cases (54 percent), some information was withheld. The records qualified for total exemption in one instance (4 percent), and in three cases (11 percent) the requested records did not exist.
Source of Requests Received
The most common source of requests was the business sector, with fifteen requests (50 percent), followed by the general public, with nine requests (30 percent), the media, with five requests (17 percent) and academics, with a single request (3 percent).
Completion Time and Extensions on Completed Requests
Twenty-four requests (86 percent) were processed in 30 days or less. Two requests (7 percent) required up to 60 days to process, and the remaining two requests (7 percent) required more than 60 days.
An extension beyond the initial 30 days is permitted if responding to the request would require a search through a large volume of records and responding within the first 30 days would unreasonably interfere with operations, or if consultations are required. In 2014–2015, the School claimed an extension on two requests. Both extensions were required in order to consult another organization.
During the reporting period, the School was unable to meet its deadline for two requests, representing 7 percent of the requests that were processed. One deadline was missed due to internal consultations, and the other fell into the category of "Other" due to unexpected software difficulties (now resolved).
Exemptions and Exclusions
Exemptions and exclusions are the only grounds to withhold information found in records that are requested under the Access to Information Act. Their application is limited and specific, as stipulated in the Act.
For the requests where an exemption was invoked, the most frequently applied provision was subsection 19(1), which protects personal information pertaining to individuals other than the requester. In very few cases, the School also invoked sections 20, 21 and 22. Section 20 is the provision applied to withhold confidential third-party information; section 21 protects the integrity of the government's decision-making process, including advice, recommendations, deliberations, plans and positions relating to ongoing negotiations; and section 22 protects the integrity of testing and audit procedures.
The Act indicates that certain types of materials are excluded from its application, specifically, records that are already available to the public (section 68) and Cabinet Confidences (section 69). The School did not invoke these exclusions with respect to any requests completed during the reporting period.
Format of Information Released
The School provided records in paper format in eight cases (33 percent) and electronically in response to 16 requests (67 percent).
Relevant Pages Disclosed
A total of 3,109 pages were reviewed by staff during the reporting period, with 2,495 of them resulting in disclosure (in full or in part) to requesters. The remaining 614 pages were withheld pursuant to the Act's exemptions.
Overview of Requests Received under the Access to Information Act Since 2011–2012
Overview of Requests Received under the Access to Information Act Since 2011-2012. Select a fiscal year from the first column and then read across the row to the right for the number of requests received, the number of requests completed, the number of pages processed and the number of pages released.
| Fiscal year |
Requests Received |
Requests Completed* |
Number of Pages Processed |
Number of Pages Released |
| 2014–2015 |
30 |
28 |
3,109 |
2,495 |
| 2013–2014 |
30 |
27 |
4,353 |
4,201 |
| 2012–2013 |
26 |
36 |
8,972 |
8,972 |
| 2011–2012 |
56 |
52 |
1,371 |
1,292 |
*includes requests outstanding from the previous reporting year (return to source paragraph of the note 1)
Fees
The Act authorizes fees for certain activities related to the processing of formal requests. Current fees are specified in the Access to Information Regulations.
The School collected $125 in fees, as permitted by the Act and its regulations, and waived $310 in fees.
Costs
Salary costs related to the administration of the Access to Information Act incurred by the ATIP and Parliamentary Affairs Office are estimated at $89,872. Overhead and maintenance costs are estimated at $5,008 for a total of $94,880.
Training and Awareness
The ATIP and Parliamentary Affairs Office continually works to inform and guide employees and requesters regarding the requirements of the Access to Information Act by means of ongoing dialogue and informal discussions. During the reporting period, the employees of the ATIP and Parliamentary Affairs Office responded to inquiries from employees and management, providing advice and guidance on various subjects pertaining to the Act.
In winter 2015, two training sessions on the Access to Information Act and the Privacy Act were offered to the School's executives. A total of 35 executives participated in the sessions.
A dedicated section on the School's intranet site provides School employees and ATIP liaison officers with key information on ATIP.
New Procedures, Guidelines and Directives
The School did not implement new or revised access to information policies, guidelines or procedures in 2014–2015.
The School continues to post summaries of completed access to information requests on its Web site, a practice that began in April 2011 as part of the Open Government initiative.
Complaints
The School was not notified of any new complaints received by the Office of the Information Commissioner (OIC) in 2014–2015.
The OIC provided its findings on two complaints regarding the School, one of which was deemed unfounded and the other of which was settled.
Monitoring Time of Process
Since the School is a small institution with a relatively low number of requests in comparison to other institutions, the Vice-President of the Strategic Directions, Program Development and Marketing Branch is kept informed of time to process access to information requests by means of a monthly report and through ongoing verbal briefings.
Appendix A – Delegation Orders
Access to Information Act
I, the undersigned Deputy Minister/President of the Canada School of Public Service, pursuant to section 73 of the Access to Information Act, hereby authorize the Senior Director, Marketing, Communications and Public Affairs, to exercise signing authorities or perform any of the Deputy Minister/President's powers, duties or functions specified in the attached schedule A.
Original signed by:
Linda Lizotte-MacPherson
Deputy Minister/President of the Canada School of Public Service
Date: July 24, 2014
Access to Information Act
Delegation Instrument
The President of the Canada School of Public Service has all the following authorities and also hereby designates the persons holding the positions listed below, to exercise the powers and perform the duties and functions of the President as the head of the institution under the sections of the Act set out below and to sign correspondence concerning a request.
Delegation Instrument. Read down the first column for a description of the authorities that can be delegated by the President. Read across the row to the right for the section of the Act that sets out the authority and the title of the position to which it is delegated.
| Description |
Section |
Position/Title
Senior Director, Marketing, Communications and Public Affairs |
| Respond to request for access within 30 days; give access or give notice |
7 |
X |
| Transfer a request to the government institution with greater interest: give written notice of the transfer to the applicant |
8 |
X |
| Extend time limits for responding to a request and give notice to the Information Commissioner of extension if over 30 days |
9 |
X |
| Issue notice where access refused |
10 |
X |
| Administer the collection of fees |
11 |
X |
| Decide whether to translate requested record(s) |
12(2)(b) |
X |
| Convert record(s) in an alternative format, when necessary and reasonable |
12(3)(b) |
X |
| Shall refuse to disclose any record obtained in confidence from another government |
13(1) |
X |
| May disclose any record referred to in 13(1) if the other government consents to the disclosure or makes the information public |
13(2) |
X |
| May refuse to disclose any record if reasonably injurious to the conduct of federal-provincial affairs |
14 |
X |
| May refuse to disclose any record if reasonably injurious to international affairs and defence or the detection, prevention, or suppression of subversive or hostile activities |
15 |
X |
| May refuse to disclose any record pertaining to law enforcement and investigations, to information that could reasonably be expected to facilitate the commission of an offence, to confidential information on policing services for provinces or municipalities |
16 |
X |
| May refuse to disclose any record that could reasonably threaten the safety of individuals |
17 |
X |
| May refuse to disclose any record that could reasonably be expected to be materially injurious to the economic interests of Canada |
18 |
X |
| Shall refuse to disclose any record that contains personal information as defined in section 3 of the Privacy Act |
19 |
X |
| Shall refuse to disclose any record that contains third party information |
20 |
X |
| May refuse to disclose any record that contains information related to the operations of government |
21 |
X |
| May refuse to disclose any record that contains information relating to testing or auditing procedures |
22 |
X |
| May refuse to disclose any record that contains information subject to solicitor-client privilege |
23 |
X |
| Shall refuse to disclose any record that is subject to statutory prohibitions as set out in Schedule II |
24 |
X |
| Shall sever any information that can be disclosed |
25 |
X |
| May refuse to disclose any record on reasonable grounds that such material is to be published within a 90-day period or longer |
26 |
X |
| Shall give notice to a third party of the intent to disclose any records that may contain third party information |
27(1) |
X |
| May extend the time limit for third party notification |
27(4) |
X |
| Shall within 30 days after notice is given to third party as per section 27(1), give notice of the decision to disclose any record pertaining to the third party |
28(1)(b) |
X |
| Waive the requirements for a written representation by a third party |
28(2) |
X |
| Disclose a record pertaining to third party following 20 days from the notice having been issued to a third party of the decision to disclose, unless the third party requests a review of the decision as per section 44 |
28(4) |
X |
| Give written notice to the applicant and to any involved third party of the department's decision to disclose information on the recommendation of the Information Commissioner |
29(1) |
X |
| Shall advise the Information Commissioner of any third party notified under section 27(1) when given notice of an investigation or that would have been notified had disclosure been intended |
33 |
X |
| Shall make representations in the course of an investigation of a complaint under this Act by the Information Commissioner |
35(2) |
X |
| Receive Information Commissioner's report of findings and recommendations and give notice of action taken place or reasons no action was taken |
37(1)(b) |
X |
| Give complainant access to a record after 37(1)(b) where a notice is required |
37(4) |
X |
| Give notice to a third party of an application for a Court review under section 41 or 42 |
43(1) |
X |
| Give notice to an applicant of the third party's application for Court review under section 44 |
44(2) |
X |
| Request that sections 41 or 42 hearings held in camera be heard and determined in the National Capital Region |
52(2) |
X |
| Request and be given right to make representation ex parte in section 52 |
52(3) |
X |
| Deny any record that is excluded in the Act |
68, 69 |
X |
| Provide facilities for the public to inspect manuals |
71(1) |
X |
| Exclude any exempt information contained in manuals before the manuals are inspected by the public |
71(2) |
X |
| Responsibilities conferred on the head of the institution by the regulations made under section 77 |
77 |
X |
Original signed by:
Linda Lizotte-MacPherson
Deputy Minister/President of the Canada School of Public Service
July 24, 2014
Appendix B – Statistical Report
Name of institution: Canada School of Public Service
Reporting period: 2014-04-01 to 2015-03-31
Part 1 – Requests Under the Access to Information Act
1.1 Number of requests
Read down the first column for the type of request. Read across the row to the right to see the number of requests received. The total number of requests received is shown in row four.
| |
Number of Requests |
| Received during reporting period |
30 |
| Outstanding from previous reporting period |
3 |
| Total |
33 |
| Closed during reporting period |
28 |
| Carried over to next reporting period |
5 |
1.2 Sources of requests
Sources of requests. Select a source from the first column and then read across the row to the right for the number of requests received as well as the total number of requests.
| Source |
Number of Requests |
| Media |
5 |
| Academia |
1 |
| Business (private sector) |
15 |
| Organization |
0 |
| Public |
9 |
| Decline to identify |
0 |
| Total |
30 |
1.3 Informal requests
Completion time. Read across the row to the right for the completion times: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days, and more than 365 days. Read down each column to see the number of requests completed within each timeframe. A total is provided in the last column.
| Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| 3 |
0 |
0 |
0 |
0 |
0 |
0 |
3 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
Part 2 – Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition and completion time. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of dispositions per completion time: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days, and more than 365 days. Totals are provided in the last column and last row of the table.
| Disposition of Requests |
Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
| All disclosed |
1 |
6 |
2 |
0 |
0 |
0 |
0 |
9 |
| Disclosed in part |
1 |
12 |
0 |
1 |
0 |
1 |
0 |
15 |
|---|
| All exempted |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
|---|
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|---|
| No records exist |
2 |
1 |
0 |
0 |
0 |
0 |
0 |
3 |
|---|
| Request transferred |
0 |
0 |
0 |
0 | 0 |
0 |
0 |
0 |
|---|
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|---|
| Total |
4 |
20 |
2 |
1 |
0 |
1 |
0 |
28 |
2.2 Exemptions
Exemptions. Columns one, three, five and seven indicate the section of the Act that can be used to invoke an exemption. Read across one row to the right (columns two, four, six and eight) for the number of exemptions invoked.
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 13(1)(a) |
0 |
16(2) |
0 |
18(a) |
0 |
20.1 |
0 |
| 13(1)(b) |
0 |
16(2)(a) |
0 |
18(b) |
0 |
20.2 |
0 |
| 13(1)(c) |
0 |
16(2)(b) |
0 |
18(c) |
0 |
20.4 |
0 |
| 13(1)(d) |
0 |
16(2)(c) |
0 |
18(d) |
0 |
21(1)(a) |
1 |
| 13(1)(e) |
0 |
16.3 |
0 |
18.1(1)(a) |
0 |
21(1)(b) |
1 |
| 14(a) |
0 |
16.1(1)(a) |
0 |
18.1(1)(b) |
3 |
21(1)(c) |
1 |
| 14(b) |
0 |
16.1(1)(b) |
0 |
18.1(1)(c) |
0 |
21(1)(d) |
1 |
| 15(1)–I.A.Footnote a |
0 |
16.1(1)(c) |
0 |
18.1(1)(d) |
0 |
22 |
1 |
| 15(1)–Def.Footnote b |
0 |
16.1(1)(d) |
0 |
19(1) |
12 |
22.1(1) |
0 |
| 15(1)–S.A.Footnote c |
0 |
16.2(1) |
0 |
20(1)(a) |
1 |
23 |
0 |
| 16(1)(a)(i) |
0 |
16.4(1)(a) |
0 |
20(1)(b) |
3 |
24(1) |
0 |
| 16(1)(a)(ii) |
0 |
16.4(1)(b) |
0 |
20(1)(b.1) |
0 |
26 |
0 |
| 16(1)(a)(iii) |
0 |
16.5 |
0 |
20(1)(c) |
0 |
|
| 16(1)(b) |
0 |
17 |
0 |
20(1)(d) |
1 |
| 16(1)(c) |
0 |
|
| 16(1)(d) |
0 |
|
|
2.3 Exclusions
Exclusions. Columns one, three and five indicate the section of the Act that can be used to invoke an exclusion. Read across one row to the right (columns two, four and six) for the number of exclusions invoked.
| Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
| 68(a) |
0 |
69(1) |
0 |
69(1)(g) re (a) |
0 |
| 68(b) |
0 |
69(1)(a) |
0 |
69(1)(g) re (b) |
0 |
| 68(c) |
0 |
69(1)(b) |
0 |
69(1)(g) re (c) |
0 |
| 68.1 |
0 |
69(1)(c) |
0 |
69(1)(g) re (d) |
0 |
| 68.2(a) |
0 |
69(1)(d) |
0 |
69(1)(g) re (e) |
0 |
| 68.2(b) |
0 |
69(1)(e) |
0 |
69(1)(g) re (f) |
0 |
| |
69(1)(f) |
0 |
69.1(1) |
0 |
2.4 Format of information released
Format of information released. Read down the first column for the type of disposition: all disclosed or disclosed in part. Read across the row to the right for the number of dispositions released on paper, electronically or in another format. Totals are provided in the last row.
| Disposition |
Paper |
Electronic |
Other Formats |
| All disclosed |
4 |
5 |
0 |
| Disclosed in part |
4 |
11 |
0 |
| Total |
8 |
16 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Relevant pages processed and disclosed. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of pages processed, number of pages disclosed and number of requests.
| Disposition of Requests |
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
| All disclosed |
887 |
887 |
9 |
| Disclosed in part |
2,201 |
1,608 |
15 |
| All exempted |
21 |
0 |
1 |
| All excluded |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Relevant pages processed and disclosed by size of requests. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of requests and the number of pages disclosed for the following five categories: less than 100 pages processed, 101-500 pages processed, 501-1,000 pages processed, 1,001-5000 pages processed and more than 5000 pages processed. There are two columns for each category: the first column presents the number of requests and the second column presents the number of pages disclosed. Totals are provided in the last row of the table.
| Disposition |
Less than 100
Pages Processed |
101-500
Pages Processed |
501-1,000
Pages Processed |
1,001-5,000
Pages Processed |
More than 5,000
Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| All disclosed |
8 |
87 |
0 |
0 |
0 |
0 |
1 |
800 |
0 |
0 |
| Disclosed in part |
11 |
284 |
3 |
856 |
0 |
0 |
1 |
468 |
0 |
0 |
| All exempted |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
20 |
371 |
3 |
856 |
0 |
0 |
2 |
1,268 |
0 |
0 |
2.5.3 Other complexities
Other complexities. Read down the first column to the type of disposition that interests you. Read across the row to the right for the number of dispositions in these categories: consultation required, assessment of fees, legal advice sought and other. Totals are provided in the last column and last row of the table.
| Disposition |
Consultation Required |
Assessment of Fees |
Legal Advice Sought |
Other |
Total |
| All disclosed |
2 |
0 |
0 |
0 |
2 |
| Disclosed in part |
1 |
0 |
0 |
0 |
1 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
3 |
0 |
0 |
0 |
3 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Reasons for not meeting statutory deadline. The first column shows the total number of requests closed past the statutory deadline. Read across the row to the right to see the number of requests closed past the statutory deadline for each of the four principal reasons: workload, external consultation, internal consultation and other.
| Number of Requests Closed Past the Statutory Deadline |
Principal Reason |
| Workload |
External Consultation |
Internal Consultation |
Other |
| 2 |
0 |
0 |
1 |
1 |
2.6.2 Number of days past deadline
Number of days past deadline. Read down the first column to the number of days past deadline that interests you. Read across the row to the right for the number of requests past deadline where no extension was taken and the number of requests past deadline where an extension was taken. Totals are also provided in the last column and last row of the table.
| Number of Days Past Deadline |
Number of Requests Past Deadline Where No Extension Was Taken |
Number of Requests Past Deadline Where An Extension Was Taken |
Total |
| 1 to 15 days |
0 |
0 |
0 |
| 16 to 30 days |
0 |
1 |
1 |
| 31 to 60 days |
0 |
0 |
0 |
| 61 to 120 days |
0 |
0 |
0 |
| 121 to 180 days |
1 |
0 |
1 |
| 181 to 365 days |
0 |
0 |
0 |
| More than 365 days |
0 |
0 |
0 |
| Total |
1 |
1 |
2 |
2.7 Requests for translation
Requests for translation. Read down the first column for the type of translation requested. Read across the row to the right for the number of translation requests accepted and refused. Totals are provided in the last row and column.
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Part 3 – Extensions
3.1 Reasons for extensions and disposition of requests
Reasons for extensions and disposition of requests. Read down the first column to the type of disposition where an extension was taken that interests you. Read across the row to the right for the number of extensions for each of the following three reasons: 9(1)(a) - Interference with operations, 9(1)(b) - Consultation and 9(1)(c) - Third party notice. 9(1)(b) - Consultation is split into two columns: the first column presents section 69 and the second column is other. Totals are provided in the last row of the table.
Disposition of Requests
Where an Extension Was Taken |
9(1)(a)
Interference With Operations |
9(1)(b)
Consultation |
9(1)(c)
Third-Party Notice |
| Section 69 |
Other |
| All disclosed |
0 |
0 |
1 |
0 |
| Disclosed in part |
0 |
0 |
1 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
2 |
0 |
3.2 Length of extensions
Length of extensions. Read down the first column to the length of extension that interests you. Read across the row to the right for the number of extensions for each of the following reasons: 9(1)(a) - Interference with operations, 9(1)(b) - Consultation and 9(1)(c) - Third party notice. 9(1)(b) - Consultation is split into two columns: the first column presents section 69 and the second column is other. Totals are provided in the last row of the table.
| Length of Extensions |
9(1)(a)
Interference With Operations |
9(1)(b)
Consultation |
9(1)(c)
Third-Party Notice |
| Section 69 |
Other |
| 30 days or less |
0 |
0 |
2 |
0 |
| 31 to 60 days |
0 |
0 |
0 |
0 |
| 61 to 120 days |
0 |
0 |
0 |
0 |
| 121 to 180 days |
0 |
0 |
0 |
0 |
| 181 to 365 days |
0 |
0 |
0 |
0 |
| 365 days or more |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
2 |
0 |
Part 4 – Fees
Fees. Read down the first column to the fee type that interests you. Read across the row to the right for the number of requests and the amount for the following two categories: fee collected and fee waived or refunded. There are two columns for each category: the first column presents the number of requests and the second column presents the amount. Totals are provided in the last row of the table.
| Fee Type |
Fee Collected |
Fee Waived or Refunded |
| Number of Requests |
Amount |
Number of Requests |
Amount |
| Application |
25 |
$125 |
1 |
$5 |
| Search |
0 |
$0 |
1 |
$305 |
| Production |
0 |
$0 |
0 |
$0 |
| Programming |
0 |
$0 |
0 |
$0 |
| Preparation |
0 |
$0 |
0 |
$0 |
| Alternative format |
0 |
$0 |
0 |
$0 |
| Reproduction |
0 |
$0 |
0 |
$0 |
| Total |
25 |
$125 |
2 |
$310 |
Part 5 – Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
Consultations received from other government institutions and organizations. Read down the first column to the consultation status that interests you. Read across the row to the right for the number of consultations with other government institutions and the number of pages to review in columns two and three, and the number of consultations with other organizations and the number of pages to review in columns four and five. Totals are provided in the third row of the table.
| Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
| Received during reporting period |
20 |
594 |
0 |
0 |
| Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
|---|
| Total |
20 |
594 |
0 |
0 |
|---|
| Closed during the reporting period |
20 |
594 |
0 |
0 |
|---|
| Pending at the end of the reporting period |
0 |
0 |
0 |
0 |
|---|
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendations and completion time for consultations received from other government institutions. Read down the first column to the recommendation that interests you. Read across the row to the right for the number of days required to complete the consultation requests: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days and more than 365 days. Totals are provided in the last column and last row of the table.
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| Disclose entirely |
14 |
5 |
0 |
0 |
0 |
0 |
0 |
19 |
| Disclose in part |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
14 |
6 |
0 |
0 |
0 |
0 |
0 |
20 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendations and completion time for consultations received from other government institutions. Read down the first column to the recommendation that interests you. Read across the row to the right for the number of days required to complete the consultation requests: 1 to 15 days, 16 to 30 days, 31 to 60 days, 61 to 120 days, 121 to 180 days, 181 to 365 days and more than 365 days. Totals are provided in the last column and last row of the table.
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
Completion time of consultations on Cabinet Confidences under the ATIA – requests with Legal Services. Read down the first column to the number of days that interests you. Read across the row to the right for the number of requests and the number of pages disclosed for the following five categories: fewer than 100 pages processed, 101-500 pages processed, 501-1,000 pages processed, 1,001-5000 pages processed and more than 5000 pages processed. There are two columns for each category: the first column presents the number of requests and the second column presents the number of pages disclosed. Totals are provided in the last row of the table.
| Number of Days |
Fewer than 100
Pages Processed |
101-500
Pages Processed |
501-1,000
Pages Processed |
1,001-5,000
Pages Processed |
More than 5,000
Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.2 Requests with Privy Council Office
Completion time of consultations on Cabinet Confidences under the ATIA – requests with Privy Council Office. Read down the first column to the number of days that interests you. Read across the row to the right for the number of requests and the number of pages disclosed for the following five categories: fewer than 100 pages processed, 101-500 pages processed, 501-1,000 pages processed, 1,001-5000 pages processed and more than 5000 pages processed. There are two columns for each category: the first column presents the number of requests and the second column presents the number of pages disclosed. Totals are provided in the last row of the table.
| Number of Days |
Fewer than 100
Pages Processed |
101-500
Pages Processed |
501-1,000
Pages Processed |
1,001-5,000
Pages Processed |
More than 5,000
Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 7: Complaints and Investigations
Complaints and investigations. Read across the row to the right for the number of complaints and investigations for each of the following sections: section 32, section 35 and section 37. A total is provided in the last column.
| Section 32 |
Section 35 |
Section 37 |
Total |
| 0 |
0 |
2 |
2 |
Part 8: Court Action
Court action. Read across the row to the right for the number of court actions for each of the following sections: section 41, section 42 and section 44. A total is provided in the last column.
| Section 41 |
Section 42 |
Section 44 |
Total |
| 0 |
0 |
0 |
0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
Costs. Read down the first column for the type of expenditure. Read across the row to the right for the amount of money spent. A total is provided in the last row.
| Expenditures |
Amount |
| Salaries |
$89,872 |
| Overtime |
$0 |
Goods and Services- Professional services contracts: $0
- Other: $5,008
|
$5,008 |
| Total |
$94,880 |
9.2 Human Resources
Human resources. Read down the first column for the type of human resources. Read across the row to the right for the number of person years dedicated to privacy activities. A total is provided in the last row.
| Resources |
Person Years Dedicated to Access to Information Activities |
| Full-time employees |
1.58 |
| Part-time and casual employees |
0.00 |
| Regional staff |
0.00 |
| Consultants and agency personnel |
0.00 |
| Students |
0.00 |
| Total |
1.58 |
- Date modified:
