Annual Report on the Administration of the Access to Information Act 2020-2021
Table of contents
Introduction
The Access to Information Act (Revised Statutes of Canada, Chapter A-1, 1985) was proclaimed on July 1, 1983, giving Canadian citizens and permanent residents the right to access information contained in government records, subject to certain specific and limited exceptions.
The Access to Information Act (the Act) gives Canadian citizens, as well as people and corporations in Canada, the right to access federal government records that are not of a personal nature. The Act complements, but does not replace, other procedures for obtaining government information. It is not intended to limit, in any way, the access to government information that is normally available to the public upon request.
This annual report describes how the Canada School of Public Service (the School) administered its responsibilities under the Access to Information Act during the 2020-2021 fiscal year. This report is tabled in Parliament in accordance with section 94 of the Act.
The School acts much like a corporate training and development institution for its client organizations. While federal organizations focus on mandate-specific training and development, the School supports common public-service learning at all levels nationwide and across more than 90 federal departments and agencies. It has a legislative mandate to provide a range of learning activities to build individual and organizational capacity and management excellence within the public service.
Under its Departmental Results Framework, the School has the responsibility to provide common learning to all employees of the core public service to help enable them to serve Canadians with excellence.
Established on April 1, 2004, under the Public Service Modernization Act and operating under the authority of the Canada School of Public Service Act (CSPS Act), the School's primary responsibility is to provide a range of learning opportunities and develop a learning culture within the public service.
The School, a departmental corporation, is mandated under the CSPS Act to:
- encourage pride and excellence in the public service
- foster a common sense of purpose, values and traditions in the public service
- support deputy heads in meeting the learning needs of their organizations
- pursue excellence in public management and administration
Furthermore, the School supports deputy head accountabilities with respect to leadership and professional development across the public service by identifying organizational needs and designing and delivering high-quality, practical programs that address the key development requirements of public service employees.
Organizational structure
The School's access to information and privacy (ATIP) activities are primarily carried out by the ATIP, Parliamentary and Cabinet Affairs, and Special Projects Unit. This unit reports to the Director General of Communications and Engagement and is led by a manager, who is the School's designated ATIP Coordinator. The manager role is supported by one Senior Advisor, one Analyst, one Program Officer and one part-time student. The ATIP Coordinator has full authority delegated by the President of the Canada School of Public Service for the administration of the Act. The ATIP Coordinator is also accountable for ensuring compliance with the Act and its related policy instruments. In addition, the ATIP Coordinator is responsible for the development, coordination, and implementation of effective practices and procedures that will enable efficient processing of requests under the Act.
In addition to its activities related to parliamentary affairs and government accountability, the responsibilities of the School's ATIP, Parliamentary and Cabinet Affairs, and Special Projects Unit include the following:
- processing requests for information submitted under the Access to Information Act in accordance with legislation, regulations and Treasury Board of Canada Secretariat (TBS) policies and guidelines
- responding to Access to Information consultations received from other government institutions and organizations regarding the application of the Act on records originating from the School
- providing advice and guidance to requesters on the application of Access to Information legislation
- providing advice and guidance to School employees on the application of Access to Information legislation, including providing guidance, best practices and lessons learned in the stewardship pertaining to the Act
- promoting awareness and offering training and overview sessions to School employees
- cooperating with the Office of the Information Commissioner on the resolution of complaints
- developing procedures and practices to ensure the proper administration of the Act
- reviewing departmental documents prior to their proactive disclosure on the Open Government website
- ensuring that the School's information holdings (classes of records and personal information banks) are published in Information about Programs and Information Holdings
- ensuring that the School's Information About Programs and Information Holdings is updated as per the Treasury Board Secretariat's requirements
- preparing and tabling the annual reports on the administration of the Access to Information Act, which includes the statistical reports
- participating in ATIP community activities, such as the Treasury Board Secretariat-led ATIP coordinators' and ATIP practitioners' meetings and working groups
Delegation order
Section 95 of the Access to Information Act provides that the head of a government institution may, by Delegation Order, designate one or more officers or employees of that institution to exercise or perform any of the powers, duties or functions of the head related to the administration of the Act.
In June 2019, the School's President delegated full authority for the purposes of the Act to the Director General of Communications and Engagement and to the Manager, ATIP, Parliamentary and Cabinet Affairs, and Special Projects Unit, as the designated ATIP Coordinator. The ATIP Coordinator maintains full-delegated authority and is the principal administrator of the Act for the School. A copy of the signed delegation instrument for the Act, which took effect on June 17, 2019, is included as Annex A.
Performance 2020-2021
The following outlines the information contained in the Statistical Report on the Access to Information Act for 2019‑2020, which is included as Annex B.
Percentage of requests
Between April 1, 2020, and March 31, 2021, the School received 42 new requests for information under the Access to Information Act. This represents an increase of 12 requests over the previous year's total of 30 requests received. The School also had 3 outstanding requests from the previous reporting period, for a total of 45 requests. In all, 39 requests (87%) were closed during this reporting period and 6 were carried over to the next reporting year (2021-22).
Number of requests – completion time
Of the 39 requests closed between April 1, 2020 and March 31, 2021: 31 requests (79%) were processed in 30 days or less; 4 requests (10%) required up to 60 days to process; 2 requests (5%) required up to 120 days to process; 1 request (3%) required up to 180 days; and 1 request (3%) required more than 365 days to process.
Multi-Year Trends Under the Access to Information Act since 2012-2013
| Fiscal year |
Requests received |
Requests completedNote* |
Number of pages processed |
Number of pages released |
| 2020-2021 |
42 |
39 |
5,626 |
5,559 |
| 2019-2020 |
30 |
36 |
23,799 |
11,023 |
| 2018-2019 |
25 |
16 |
2,860 |
2,727 |
| 2017-2018 |
29 |
30 |
32,609 |
28,747 |
| 2016-2017 |
20 |
23 |
119,499 |
119,375 |
| 2015-2016 |
28 |
29 |
25,486 |
25,387 |
| 2014-2015 |
30 |
28 |
3,109 |
2,495 |
| 2013-2014 |
30 |
27 |
4,353 |
4,201 |
| 2012-2013 |
26 |
36 |
8,972 |
8,972 |
Reasons for extensions
As per Section 9 of the Act, an extension beyond the initial 30 days is permitted if responding to a request would require a search through a large volume of records and meeting the original time limit would unreasonably interfere with operations, or if consultations are required.
The School claimed extensions under Section 9 on 7 of the requests completed in 2020-2021. In these instances, the School found it necessary to seek extensions to time limits due to the large number of records (2 requests), and to consult with other government institutions (3 requests) or third parties (2 requests).
Consultations completed for other institutions
During the period under review, the School received 9 requests from other government institutions and organizations requesting recommendations regarding records (236 pages) originating from, pertaining to, or of interest to the School. Of the 9 consultations received during this reporting period, all were disclosed in full and completed within the provided timelines.
Disposition of completed requests
Of the 39 requests closed in fiscal year 2020-21:
No relevant records existed under the control of the School for 8 requests; 1 request was transferred to another institution; and 6 requests were abandoned by the requester. The remaining 24 requests were released in the following manner:
- 14 were partially disclosed; and
- 10 were fully disclosed.
Relevant pages processed and disclosed
During this reporting period, a total of 5,626 pages were reviewed and processed, with 5,559 pages resulting in disclosure (in full or in part). The remaining 67 pages were withheld pursuant to exemptions under the Act, or were considered not relevant to the request.
Format of information released
The School provided records in electronic format in response to 24 of the 39 requests processed within this current fiscal year. The remaining 15 requests were either abandoned or produced no records.
Source of requests received
Of the 42 requests received during this reporting period: 14 (33%) requesters declined to identify; 9 (22%) were from other government departments; 8 (19%) were from the general public; 7 (17%) from the media: 3 (7%) from the private sector; and 1 (2%) from academia.
Exemptions and exclusions
Exemptions and exclusions are the only grounds to withhold information found in records that are requested under the Act. Their application is limited and specific, as stipulated in the Act.
The School invoked exemptions under the Act for 14 requests. In descending order, Section 20 - which provides for the withholding of confidential third-party information, was invoked (15 times). This is followed by Section 19 - which exempts personal information (14 times), and Section 21 - which exempts information relating to the internal decision-making processes of government (3 times). This is followed by section 16 - which protects any record that contains information that could reasonably be expected to facilitate in the commission of an offence (2 times). For further details regarding all the exemptions invoked, please refer to the Statistical Report in Annex B of this Report.
The Act indicates that certain types of materials are excluded from its application, specifically, records that are already available to the public (Section 68) and Cabinet confidences (Section 69). The School did not invoke any exclusions during the reporting period.
COVID-19 impacts
As part of the School's responsibilities towards the administration of the Access to Information Act, it has provided data on its institutional capacity to receive, process and provide responses to access to information requests in the COVID‑19 operating environment.
During the reporting period, and throughout the early months of the COVID-19 pandemic, the School had a general capacity to receive requests by mail (with some delays), by email and through a digital request service (ATIP Online Request Service); the School had capacity to process unclassified paper records, Protected B paper records, and Secret and Top Secret paper records (with some delays and assistance from portfolio partners), and to process unclassified electronic records, Protected B electronic records, Secret and Top Secret (with some delays and assistance from portfolio partners) electronic records. The School also had capacity to respond to requesters by mail and by electronic mail, with some delays.
Costs of operating the program
Salary costs related to the administration of the Access to Information Act incurred by the ATIP, Parliamentary and Cabinet Affairs, and Special Projects Unit are estimated at $176,632. Overhead and maintenance costs are estimated at $9,915 for a total of $186,547.
Reporting on access to information fees for the purposes of the Service Fees Act
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.
The Act authorizes fees for certain activities related to the processing of formal requests. Current fees are specified in the Access to Information Regulations.
With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act, the School collected $195.00 in fees in 2020-2021, as permitted by the Act and its regulations, and a total of $25.00 were waived.
Training and awareness
The School's ATIP, Parliamentary and Cabinet Affairs, and Special Projects Unit informs and guides employees and requesters regarding the requirements of the Access to Information Act through ongoing dialogue and informal discussions. This year, the School added the course "Access to Information and Privacy Fundamentals" (I015) to its list of mandatory courses for all School employees. The course is available through GCcampus, the School's learning platform, which is open to all federal government employees within the core administration. In addition, the ATIP, Parliamentary and Cabinet Affairs, and Special Projects Unit also responded to inquiries from employees and senior management by providing advice and guidance on various subjects pertaining to the Access to Information Act, and participated in several working groups were advice, guidance and support was sought and shared.
Policies, guidelines, procedures and initiatives
A dedicated section on the School's intranet site has been revamped and more resources have been developed to provide School employees and ATIP liaison officers with key information on ATIP legislation, and which reiterates employee accountability in ensuring that information is handled in accordance with the Act.
Summary of key issues and actions taken on complaints
The School received 2 complaints from the Office of the Information Commissioner (OIC) in 2020-2021. The School takes all complaints received very seriously and works diligently with the complainant and the OIC in an expeditious way to ensure that each complaint is processed efficiently and in accordance with the OIC's recommendations.
Monitoring compliance
Since the School is a small institution with a relatively low number of requests in comparison with other government institutions, senior management is kept informed of the time to process access to information requests by means of reports and through ongoing verbal briefings with the President's Office, and briefings at the Chiefs of Staff meetings which is then disseminated to the Vice-Presidents and Directors General on a regular basis.
The School continues to post summaries of its completed access to information requests on the Open Government Portal, in compliance with the legislation.
Annex A: Delegation order
Access to Information Act
The President of the Canada School of Public Service, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the President, as the head of the Canada School of Public Service, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
Taki Sarantakis
President of the Canada School of Public Service
Access to Information Act
| Provision |
Description |
Director General, Communications and Engagement |
Manager, Access to Information and Privacy (ATIP), and Parliamentary Affairs (ATIP Coordinator) |
| 4(2.1) |
Responsibility of government institutions |
X |
X |
| 7(a) |
Notice when access requested |
X |
X |
| 7(b) |
Giving access to record |
X |
X |
| 8(1) |
Transfer of request to another government institution |
X |
X |
| 9 |
Extension of time limits |
X |
X |
| 11(2), (3), (4), (5), (6) |
Additional fees |
X |
X |
| 12(2)(b) |
Language of access |
X |
X |
| 12(3)(b) |
Access in an alternative format |
X |
X |
| 13 |
Exemption - Information obtained in confidence |
X |
X |
| 14 |
Exemption - Federal-provincial affairs |
X |
X |
| 15 |
Exemption - International affairs and defence |
X |
X |
| 16 |
Exemption - Law enforcement and investigations |
X |
X |
| 16.5 |
Exemption - Public Servants Disclosure Protection Act |
X |
X |
| 17 |
Exemption - Safety of individuals |
X |
X |
| 18 |
Exemption - Economic interests of Canada |
X |
X |
| 18.1 |
Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc. |
X |
X |
| 19 |
Exemption - Personal information |
X |
X |
| 20 |
Exemption - Third-party information |
X |
X |
| 21 |
Exemption - Operations of Government |
X |
X |
| 22 |
Exemption - Testing procedures, tests and audits |
X |
X |
| 22.1 |
Exemption - Audit working papers and draft audit reports |
X |
X |
| 23 |
Exemption - Solicitor-client privilege |
X |
X |
| 24 |
Exemption - Statutory prohibitions |
X |
X |
| 25 |
Severability |
X |
X |
| 26 |
Exception - Information to be published |
X |
X |
| 27(1), (4) |
Third-party notification |
X |
X |
| 28(1)(b), (2), (4) |
Third-party notification |
X |
X |
| 29(1) |
Where the Information Commissioner recommends disclosure |
X |
X |
| 33 |
Advising Information Commissioner of third-party involvement |
X |
X |
| 35(2)(b) |
Right to make representations |
X |
X |
| 37(4) |
Access to be given to complainant |
X |
X |
| 43(1) |
Notice to third party (application to Federal Court for review) |
X |
X |
| 44(2) |
Notice to applicant (application to Federal Court by third party) |
X |
X |
| 52(2)(b), (3) |
Special rules for hearings |
X |
X |
| 71(1) |
Facilities for inspection of manuals |
X |
X |
| 72 |
Annual report to Parliament |
X |
X |
Access to information regulations
| Provision |
Description |
Director General, Communications and Engagement |
Manager, Access to Information and Privacy (ATIP) and Parliamentary Affairs (ATIP Coordinator) |
| 6(1) |
Transfer of request |
X |
X |
| 7(2) |
Search and preparation fees |
X |
X |
| 7(3) |
Production and programming fees |
X |
X |
| 8 |
Providing access to record(s) |
X |
X |
| 8.1 |
Limitations in respect of format |
X |
X |
Annex B: Statistical Report on the Access to Information Act for 2020-2021
Name of institution: Canada School of Public Service
Reporting period: 2020-04-01 to 2021-03-31
Section 1: Requests Under the Access to Information Act
1.1 Number of requests
|
Number of requests |
| Received during reporting period |
42 |
| Outstanding from previous reporting period |
3 |
| Total |
45 |
| Closed during reporting period |
39 |
| Carried over to next reporting period |
6 |
1.2 Sources of requests
| Source |
Number of requests |
| Media |
7 |
| Academia |
1 |
| Business (private sector) |
3 |
| Organization |
9 |
| Public |
8 |
| Decline to Identify |
14 |
| Total |
42 |
1.3 Informal requests
| Completion time |
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than
365 days |
Total |
| 0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests
Number of requests
|
Number of requests |
| Outstanding from previous reporting period |
0 |
| Sent during reporting period |
0 |
| Total |
0 |
| Approved by the Information Commissioner during reporting period |
0 |
| Declined by the Information Commissioner during reporting period |
0 |
| Carried over to next reporting period |
0 |
Section 3: Requests closed during the reporting period
3.1 Disposition and completion time
| Disposition of requests |
Completion time |
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than
365 days |
Total |
| All disclosed |
5 |
3 |
2 |
0 |
0 |
0 |
0 |
10 |
| Disclosed in part |
1 |
7 |
2 |
2 |
1 |
0 |
1 |
14 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
6 |
2 |
0 |
0 |
0 |
0 |
0 |
8 |
| Request transferred |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
| Request abandoned |
6 |
0 |
0 |
0 |
0 |
0 |
0 |
6 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Decline to act with the approval of the Information Commisioner |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
19 |
12 |
4 |
2 |
1 |
0 |
1 |
39 |
3.2 Exemptions
| Section |
Number of requests |
Section |
Number of requests |
Section |
Number of requests |
Section |
Number of requests |
| 13(1)(a) |
0 |
16(2) |
1 |
18(a) |
0 |
20.1 |
2 |
| 13(1)(b) |
0 |
16(2)(a) |
0 |
18(b) |
0 |
20.2 |
0 |
| 13(1)(c) |
0 |
16(2)(a) |
0 |
18(c) |
0 |
20.4 |
0 |
| 13(1)(d) |
0 |
16(2)(c) |
1 |
18(d) |
0 |
21(1)(a) |
0 |
| 13(1)(e) |
0 |
16(3) |
0 |
18.1(1)(a) |
0 |
21(1)(b) |
1 |
| 14 |
0 |
16.1(1)(a) |
0 |
18.1(1)(b) |
0 |
21(1)(c) |
1 |
| 14(a) |
0 |
16.1(1)(b) |
0 |
18.1(1)(c) |
0 |
21(1)(d) |
1 |
| 14(b) |
0 |
16.1(1)(c) |
0 |
18.1(1)(d) |
0 |
22 |
0 |
| 15(1) |
0 |
16.1(1)(d) |
0 |
19(1) |
14 |
22.1(1) |
0 |
| 15(1) - I.A.Note* |
0 |
16.2(1) |
0 |
20(1)(a) |
0 |
23 |
0 |
| 15(1) - Def.Note* |
0 |
16.3 |
0 |
20(1)(b) |
4 |
23.1 |
0 |
| 15(1) - S.A.Note* |
0 |
16.31 |
0 |
20(1)(b.1) |
1 |
24(1) |
0 |
| 16(1)(a)(i) |
0 |
16.4(1)(a) |
0 |
20(1)(c) |
5 |
26 |
0 |
| 16(1)(a)(ii) |
0 |
16.4(1)(b) |
0 |
20(1)(d) |
3 |
N/A |
| 16(1)(a)(iii) |
0 |
16.5 |
0 |
N/A |
| 16(1)(b) |
0 |
16.6 |
0 |
N/A |
| 16(1)(c) |
0 |
17 |
0 |
N/A |
| 16(1)(d) |
0 |
N/A |
3.3 Exclusions
| Section |
Number of requests |
Section |
Number of requests |
Section |
Number of requests |
| 68(a) |
0 |
69(1) |
0 |
69(1)(g) re |
0 |
| 68(b) |
0 |
69(1)(a) |
0 |
69(1)(g) re |
0 |
| 68(c) |
0 |
69(1)(b) |
0 |
69(1)(g) re (c) |
0 |
| 68.1 |
0 |
69(1)(c)(b) |
0 |
69(1)(g) re |
0 |
| 68.2(a) |
0 |
69(1)(d) |
0 |
69(1)(g) re |
0 |
| 68.2(b) |
0 |
69(1)(e) |
0 |
69(1)(g) re (f) |
0 |
| |
69(1)(f) |
0 |
69.1(1) |
0 |
3.4 Format of information released
| Paper |
Electronic |
Other |
| 0 |
24 |
0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
| Number of pages processed |
Number of pages disclosed |
Number of requests |
| 5,626 |
5,559 |
30 |
3.5.2 Relevant pages processed and disclosed by size of requests
| Disposition |
Less than 100
pages processed |
101 to 500
pages processed |
501 to 1000
pages processed |
1001 to 5000
pages processed |
More than 5000
pages processed |
| Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
| All disclosed |
3 |
133 |
6 |
1,402 |
0 |
0 |
1 |
1,059 |
0 |
0 |
| Disclosed in part |
7 |
224 |
5 |
916 |
1 |
932 |
1 |
893 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
6 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
16 |
357 |
11 |
2,318 |
1 |
932 |
2 |
1,952 |
0 |
0 |
3.5.3 Other complexities
| Disposition |
Consultation
required |
Legal advice sought |
Interwoven
information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
1 |
0 |
0 |
0 |
1 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
0 |
0 |
0 |
1 |
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
| |
Requests closed within legislated timelines |
| Number of requests closed within legislated timelines |
36 |
| Percentage of requests closed within legislated timelines (%) |
92.3 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
| Number of Requests Closed Past the Legislated Timelines |
Principal Reason |
| Interference
with Operations
/ Workload |
External
Consultation |
Internal
Consultation |
Other |
| 3 |
2 |
1 |
0 |
0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Legislated Timelines |
Number of Requests Past Legislated Timeline Where No Extension Was Taken |
Number of Requests Past Legislated Timelines Where an Extension Was Taken |
Total |
| 1 to 15 days |
0 |
0 |
0 |
| 16 to 30 days |
1 |
0 |
1 |
| 31 to 60 days |
0 |
0 |
0 |
| 61 to 120 days |
0 |
1 |
1 |
| 121 to 180 days |
0 |
1 |
1 |
| 181 to 365 days |
0 |
0 |
0 |
| More than 365 days |
0 |
0 |
0 |
| Total |
1 |
2 |
3 |
3.8 Requests for translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Section 4: Extensions
4.1 Reasons for extensions and disposition of requests
Disposition of requests
where an extension was taken |
9(1)(a)
Interference
with operations |
9(1)(b)
Consultation |
9(1)(c)
Third-Party Notice |
| Section 69 |
Other |
| All disclosed |
2 |
0 |
0 |
0 |
| Disclosed in part |
0 |
3 |
0 |
2 |
| All exempted |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
| No records exist |
2 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
| Total |
2 |
3 |
0 |
2 |
4.2 Length of extensions
| Length of Extensions |
9(1)(a)
Interference
with operations |
9(1)(b)
Consultation |
9(1)(c)
Third-Party Notice |
| Section 69 |
Other |
| 30 days or less |
0 |
3 |
0 |
1 |
| 31 to 60 days |
2 |
0 |
0 |
0 |
| 61 to 120 days |
0 |
0 |
0 |
1 |
| 121 to 180 days |
0 |
0 |
0 |
0 |
| 181 to 365 days |
0 |
0 |
0 |
0 |
| 365 days or more |
0 |
0 |
0 |
0 |
| Total |
2 |
3 |
0 |
2 |
Section 5: Fees
Fees
| Fee Type |
Fee Collected |
Fee Waived or Refunded |
| Requests |
Amount |
Requests |
Amount |
| Application |
39 |
$195 |
5 |
$25 |
| Other fees |
0 |
$0 |
0 |
$0 |
| Total |
39 |
$195 |
5 |
$25 |
Section 6: Consultations received from other institutions and organizations
6.1 Consultations received from other Government of Canada institutions and organizations
| Consultations |
Other Government of Canada institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
| Received during reporting period |
9 |
236 |
0 |
0 |
| Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
| Total |
9 |
236 |
0 |
0 |
| Closed during the reporting period |
9 |
236 |
0 |
0 |
| Carried over to next reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation |
Number of days required to complete consultation requests |
1 to 15
days |
16 to 30
days |
31 to 60
days |
61 to 120
days |
121 to 180
days |
181 to 365
days |
More than
365 days |
Total |
| Disclose entirely |
3 |
2 |
2 |
2 |
0 |
0 |
0 |
9 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
3 |
2 |
2 |
2 |
0 |
0 |
0 |
9 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation |
Number of days required to complete consultation requests |
1 to 15
days |
16 to 30
days |
31 to 60
days |
61 to 120
days |
121 to 180
days |
181 to 365
days |
More than
365 days |
Total |
| Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 7: Completion time of consultations on cabinet confidences
7.1 Requests with Legal Services
| Number of days |
Fewer than 100
Pages processed |
101 to 500
Pages processed |
501 to 1,000
Pages processed |
1,001 to 5,000
Pages processed |
More than 5,000
Pages processed |
| Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
| Number of days |
Fewer than 100
pages processed |
101-500
pages processed |
501-1,000
pages processed |
1,001-5,000
pages processed |
More than 5,000
pages processed |
| Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
| 1 to 15 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Complaints and investigations
Complaints and investigations
Section 32
Notice of intention to investigate |
Subsection 30(5)
Ceased to investigate |
Section 35
Formal representations |
Section 37
Reports of finding received |
Section 37
Reports of finding containing recommendations issued by the Information Commissioner |
Section 37
Reports of finding containing orders issued by the Information Commissioner |
| 2 |
0 |
0 |
0 |
0 |
0 |
Section 9: Court Action
9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41
(before June 21, 2019 |
Section 42 |
Section 44 |
| 0 |
0 |
0 |
9.2 Court actions on complaints received after June 21, 2019
| Section 41 (after June 21, 2019) |
| Complainant (1) |
Institution (2) |
Third Party (3) |
Privacy Commissioner (4) |
Total |
| 0 |
0 |
0 |
0 |
0 |
Section 10: Resources related to the Access to Information Act
10.1 Costs
| Expenditures |
Amount |
| Salaries |
$176,632 |
| Overtime |
|
| Goods and Services |
$9,915 |
- Professional services contracts:
|
|
|
|
$9,915 |
| Total |
$186,547 |
10.2 Human resources
| Resources |
Person years dedicated to access to information activities |
| Full-time employees |
1.85 |
| Part-time and casual employees |
0.28 |
| Regional staff |
0.00 |
| Consultants and agency personnel |
0.00 |
| Students |
0.28 |
| Total |
2.41 |
Note: Enter values to two decimal places.
- Date modified:
